How to access Google Drive

1. Log into your EC Mail (link will open in a new tab).
2. In the black menu bar above the Uni logo, click Drive.

From here, you can create, upload, download or share documents.

This will also work with your personal Gmail account if you have one.

Features/advantages

• Creates MS-Office compatible documents, spreadsheets and slide presentations.
• Allows real-time collaboration on a file.
• Files can be downloaded and uploaded from any device with an internet connection.

Disadvantages

• Cannot print except to a PDF file.
• You must have an EC Mail or Gmail account to use it.

Possible applications

• Reviewing or co-creating documents.
• File backup.
• Making files available University wide (not reliant on P: drive).

Create and share a Google Drive document

1. Go to your EC Mail (link opens in a new tab).
2. Click on Drive.
3. Click on CREATE in the upper left-hand corner below the Uni logo. Select Document
4. Click on Untitled document in the upper-left hand corner to name it.
5. Write something in the document, then close the tab. Google Drive saves automatically.

Share a document

Check your EC Mail and follow the instructions in the email invitation to collaborate on a document.

How to share a Google Drive file

1. Tick the box next to the file name.
2. Click on More.
3. Click Share.
4. Optional: Enter the EC Mail address of the person next to you.

Download a document

1. Tick the box next to the name of a file in your Google Drive.
2. Click on More.
3. Click on Download.
4. Save the file. Try opening it with MS Word.

Upload a document

1. Click on the upwards pointing arrow next to CREATE. (Note: it may help to be in "incognito mode" for this to avoid a "server error" message.
2. Select a Word, Excel or PowerPoint file from your computer and upload it.
3. Try opening it.